Governing AI Prompts at the Institutional Level: New Paper by TraiNex at EDULearn 2026

How can a university ensure that AI tools are used reliably, pedagogically meaningfully, and consistently β€” even by staff without prompt expertise? This question was at the heart of a paper presented by researchers from Trainings-Online GmbH and TH OWL at the 18th international EDULearn Conference in July 2026 in Palma.

Conference poster: Prompt Governance in Higher Education (EDULearn 2026)
Conference poster from EDULearn 2026 β€” click to enlarge

The paper “Prompt Governance in Higher Education: Curated Prompt Libraries for Reliable AI Assistance” introduces a curated prompt library as a governance approach β€” directly integrated into a campus management system. Rather than leaving AI usage to chance, universities can centrally manage prompts, control target audiences, and monitor usage.

The system distinguishes five prompt types: from freely editable prompts to database-based queries to agent-driven workflows that autonomously conduct literature searches in external databases. Embedded in a campus chat assistant, the system identifies the user’s intent and automatically selects suitable prompts β€” including contextual enrichment from module handbooks and course schedules.

The approach demonstrates: reliable AI in higher education does not require complex infrastructure β€” it requires smart integration into existing systems like TraiNex.

β†’ Read the full paper on ResearchGate

Intellectual Sovereignty: What Germany’s Science Council Demands – and What We’re Already Building

On July 6, 2026, Germany’s Wissenschaftsrat (Science Council) published its recommendations “Intellectual Sovereignty: Recommendations for Higher Education in Times of Generative AI” β€” nine concrete calls to action for universities, faculty, students, federal states, and the national government. Reading through them, one thought kept recurring: this is exactly what we’re building with TraiNex and SMARTA.

Intellectual Sovereignty and Generative AI – Wissenschaftsrat Recommendations 2026
Intellectual Sovereignty vs. Generative AI β€” click to enlarge

What the Science Council is calling for

“Critical thinking cannot be delegated to an AI,” says Council chair Wolfgang Wick. This isn’t technophobia β€” it’s precision. It defines what AI should do, and what it must not. The Science Council calls on universities to build AI competencies while also anchoring AI-free zones in curricula. Assessment formats should be rethought, universities preserved as social learning environments. And: sovereign AI infrastructures should be developed that work across institutions and are financed on a long-term basis.

Not as much AI as possible β€” but the right AI

Not as much AI as possible, but AI deployed deliberately β€” with the right context, for faculty, students, and university administration. For us, this means advancing context engineering: the intelligent connection of AI to each individual user’s current situation. Automatic consideration of academic records, curricula, exam regulations, timetables, and today’s lecture content. To achieve this, we connect generative AI with our algorithmic intelligence, directed by agents.

Context Engineering as the answer

An AI that automatically considers a student’s academic standing, their curriculum, their exam regulations, and today’s lecture content is not an uncontrolled black box β€” it’s a precise tool with a defined context. That is the core of SMARTA: not generative AI that simply responds, but AI that draws the right context from the campus management system. Study progress, curricula, exam regulations, timetables, today’s lecture notes β€” all of this defines the frame within which the AI operates.

Conclusion

The Science Council has set an important framework. For universities that want to deploy AI deliberately β€” with control, context, and competence β€” TraiNex shows what that looks like in practice.

β†’ Full press release by the Wissenschaftsrat

Machine AI vs. Human Algorithms

In 1956, at the first AI conference, there was a consensus that machines could simulate intelligence. The debate was whether this would be best achieved through machine learning algorithms or human-written code. Today, many believe that AI will revolutionize university software. However, some argue that human algorithms, which have been effective and legally compliant for years, are still essential.

We believe that human algorithms are crucial for legally significant decisions, such as calculating final grades on a diploma supplement or determining a faculty’s budget. Algorithmic Intelligence, which is code written by humans, remains vital for universities. Human algorithms follow specific rules, are precise, and lack creativity. They don’t alter themselves. When a decision is made by an algorithm, it’s possible to trace back the reasoning, ensuring legal compliance. Plus, you don’t need tons of examples to train a human algorithm.

Consider a new university using generative AI to assign final grades. They would need many examples to train the model. Then, they might end up giving different grades to similar students on different days without understanding why. That would be disastrous.

Therefore, SMARTA focuses on using AI not for decision-making tasks but for areas where creativity is key, especially in generating text. We use various language models like GPT. Instead of the standard interface, we strictly utilize the API. This approach allows us to seamlessly integrate AI into existing systems like a Campus Management System and control both input and output.